The Roster

Scheduler

Books visits, sends reminders

Hire SchedulerSee it in a sample business

Included in every plan. Solo from $89/mo plus $99 setup. Extra roles $39/mo.

Plan
Every plan
Setup
A few basic questions
Approval
Nothing sends without your OK
Works in
Google Calendar, web chat and email today; texting on request

See it at work

Examples. Names and numbers are made up.

Offers real open times
Reminds the day before
Asks before breaking a rule
Your day at a glance

Books visits, showings and consults into open time on your calendar with one OK from you, sends a reminder the day before, and answers move and cancel requests. Anything outside your rules comes to you. Moving a booking on your calendar is still done by you.

more

What it handles

  • Booking into open time on your calendar
  • Offering times by email (texting on request)
  • Day-before reminders
  • Replies to move and cancel requests, held for your OK (moving the calendar entry for you is on request)
  • Travel time between jobs (on request)
  • Your hours and days off

What waits for your OK

  • Bookings outside your hours
  • Squeezing a job into a gap
  • Every reminder, one tap each

What it never does

  • Promise a price, date or time you haven't set
  • Spend your money or agree to a charge
  • Pretend to be a person. If asked, it says it's an AI assistant
  • Guess. When it isn't sure, it hands the question to you
  • Move an appointment you made yourself without asking

How businesses use it

HVAC or plumbing

Booking takes four messages back and forth.

Offers open times from your calendar and confirms by email. Travel time between jobs is on request.

Salon or clinic

Clients forget appointments.

Sends a reminder the day before by email, held for your OK, even for visits booked in chat, and answers reschedule requests by chat or email.

Real estate agent

Showings collide with your other appointments.

Books showings only into open time and asks you about anything outside your hours.

Law office

Consults land in time you meant to protect.

Books only into the times you set aside, and says what to bring.

How it works

Every step, who does it, and where it waits for your OK. Nothing sends without your OK.

See the full workflow
How it works, step by stepTap to enlarge
Diagram of how the Scheduler works, step by step. 1, the customer: asks for a visit, showing or consult; 2, the agent: matches the visit type, length and your rules; 3, your tools: finds truly open times on your calendar; 4, the agent: writes a reply offering those open times; 5, you: approve the times offered; 6, the agent: sends the times; 7, the customer: picks a time; 8, you: approve one tap books it and confirms; 9, your tools: visit goes on your calendar, then the confirmation; 10, the agent: sends the confirmation; 11, you: approve day-before reminder; 12, the agent: sends the reminder. Nothing sends without your OK.
When something is offTap to enlarge
Diagram of what the Scheduler does when something is off. Request falls outside your rules (closed day, after hours, squeezing into a gap): holds a reply offering the next time inside your rules. Customer asks to move or cancel: holds a reply with new times for your OK (live). The appointment was one you made yourself (on request): never moves it. Customer does not pick a time within a day (on request): holds one polite check-in for your OK, then stops. Agent is not sure which visit type or how long: holds a reply asking the customer one clear question, or saying you will confirm. The time was taken between the offer and the yes (on request): re-checks the calendar at the pick and holds a reply with fresh times instead of a booking. The customer booked in website chat and gave no email: the chat box asks for an email. Your calendar cannot be read when the agent drafts the offer (on request): offers times from your hours and rules only. The visitor leaves the website before you approve the offer: your approved offer shows in the chat box and also goes to the email they gave in the chat.

What you'll provide

Everything it needs to do the job. You add it during setup.

Information

Facts about your business.

  • Your hours and days offRequired

    So it never books when you're closed.

    Takes about 5 minutes

  • Each kind of visit and how long it takesRequired

    So bookings fit the real job.

    Takes about 10 minutes

  • Travel time you want between jobsOn request

    Travel time between jobs is on request.

Access

Accounts it connects to.

  • Your calendar (Google Calendar)Required, shared during setup

    So it only offers times that are really open and books straight onto it.

    Takes about 5 minutes

  • Outlook calendarOn request

    If you book in Outlook instead of Google.

  • A text line for remindersOn request

    Texting is on request today. If you want it, it gets its own line and you keep your number.

  • Your business email (Gmail or Google Workspace)Required

    So replies come from your business.

    Takes about 5 minutes

Decisions

Your rules. Email us a change any time and we make it.

  • Your booking rulesRequired

    For example, no Sundays, or mornings for estimates.

    Takes about 5 minutes

  • What always needs your OKRequired

    The default is anything outside your rules.

    Takes about 2 minutes

You never send passwords by email or chat. You enter any login your roles need on a secure page we email you. It goes straight to your own private setup; we never see it. Each role gets its own work account, with its own email and calendar seat, or you invite it the way you'd invite a new employee. You can remove it any time. Texting is on request: if you add it, you keep your phone number and forward texts to its line.

After you hire

  1. 1Answer a few basic questions about how the job is done
  2. 2You add the items above during setup
  3. 3It starts in shadow mode: it drafts, you watch
  4. 4It goes live with your OK

Information

Provider
AgentRoster.AI
Category
Calendar
Plan
Included in every plan. Solo from $89/mo plus $99 setup. Extra roles $39/mo.
Setup
Answer a few basic questions about how the job is done. One-time setup fee $99 to $299 by plan.
Language
English
Works in
Google Calendar, web chat and email today; texting on request
Works with
Google Calendar
Approval
Nothing sends without your OK
Support
Email hello@agentroster.ai

Your data

  • Kept separate from every other customer's.
  • Never sold. Never used to train AI.
  • Stored in the United States.
  • Deleted within 30 days if you cancel.

Details in our privacy policy and provider list.

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Questions

Which calendars does it use?

Google Calendar today. Outlook and online booking sites are on request. If you use something else, tell us during setup and we'll tell you plainly what works.

What if it books the wrong time?

It only books open time inside your rules, and anything outside them comes to you. Every booking shows up on your calendar, so you see it.

Will customers know it's AI?

It writes in your business's name and never claims to be a person. If asked, it says it's an AI assistant that handles your scheduling.

Your next hire doesn't need a desk.

Founding rates for the first 50 businesses.

Hire SchedulerSee pricing